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ADMINISTRATIVE SECRETARY

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Posting Details

Posting Details

Position Title ADMINISTRATIVE SECRETARY
Job Category Administrative
Posting Number 20172517
Position Status Active-Full-Time
Positions Supervised
Customer Service Statement

CUSTOMER SERVICE: Demonstrate adherence to the Group’s Customer Service Standards designed to support the mission of USF Health: enhancing life by improving health through research, education and healthcare. Our commitment is to improve the full spectrum of health, from the environment, to the community, to the individual. Together, through talent and innovation, USF Health is developing real-world solutions to reach our shared value – making life better.

Position Summary

Performs all aspects of administrative secretary support to multiple divisions. Creates and maintains monthly physician call schedules. Other department duties as assigned.

Position Requirements

Educational Requirements: High school graduate. Associate degree in secretarial science preferred.

Experience Requirements: Two or more years’ experience as an administrative secretary. Knowledge of administrative /secretarial practices in academics preferred.

Business Skill Requirements: Moderate proficiency of Microsoft Office; good typing skills; good organizational, interpersonal and communication skills; independent problem solving abilities.

Preferred Attributes: Medical Secretary Certification; Knowledge of medical terminology; previous healthcare experience; previous academic office experience.

Customer Service Performance

CUSTOMER SERVICE PERFORMANCE EXPECTATIONS: Courteous and helpful behavior towards patients, physicians, coworkers and external customers; professional and efficient verbal and written communications; accomplishing tasks through teamwork and initiative; and ensuring a timely and thorough response to complaints and/or critiques, and anticipating the needs of all you come in contact with.

Physical Demands
Special Instructions to Applicants
Location S TAMPA CTR-DAVIS IS
Department Name OB/GYN
Work Schedule Summary

Specific Duties and Responsibilities

Percentage 50%
Duties

Provides administrative and office support activities for multiple Generalist physicians, Gyn-Oncology physicians, and certified nurse midwifes which involves independent problem solving and confidentiality. Duties may include fielding telephone calls, receiving and directing visitors, word processing, and filing.

Percentage 30%
Duties

Perform other secretarial duties in Generalist, Gyn Oncology, and Midwifery divisions including keeping minutes of division meetings, transcribing, typing, travel, scheduling itineraries of visiting faculty, mailing, shipping, coordinating meetings and educational offerings, updating and maintaining medical dues, membership applications to various medical institutions and societies. Arrange all new applicants for General Division & Gyn Oncology Division interviews as follow: itinerary, hotel reservation, arranges transportation and makes dinner reservation. After visit, collect all necessary paperwork for reimbursement and provide to accounting. Quarterly provider assistance in the completion of their FAR forms.

Percentage 15%
Duties

Compose and type correspondence, manuscripts/publications, manuscript reviews, PowerPoint presentations, spreadsheets, etc. as needed by individual physicians

Percentage 5%
Duties

Other duties assigned

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a High School Diploma or Equivalent?
    • Yes
    • No
  2. * How many years of secretarial experience do you have?
    • 0-1
    • 2-4
    • 5 or more

Applicant Documents

Required Documents
  1. Resume
Optional Documents
  1. Cover Letter
  2. Letter of Recommendation 1
  3. Letter of Recommendation 2
  4. Letter of Recommendation 3